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 Volunteer For the Annual Meeting

SAA is currently seeking enthusiastic volunteers for the 83rd Annual Meeting in Washington, DC. Volunteer opportunities are open to both members and non-members who are eager to connect with colleagues.

In order for volunteers to have more meeting flexibility, SAA will again only require two 4-hour blocks of volunteers’ time! The complimentary meeting registration is the exclusive benefit for your time.

Training for the April 11-15, 2018 meeting will be provided via detailed manuals sent to you electronically prior to the meeting. On-the-job training will also be provided. As always, SAA staff will be on hand to assist you with any questions or problems that may arise.

Volunteer Assignment Overviews


Individuals who registered in advance of the meeting (including all presenters, discussants, etc.) will have a packet at Advance Registration. This packet contains a name badge, tickets for registration, as well as any special events, excursions, and workshops that the individual is registered for. The advance registration deadline is about one month prior to the meeting.


Several different tasks are accomplished at Onsite Registration: Individuals may register for the meeting, add additional events to their schedule, and pay 2018 membership dues. SAA takes cash, check (drawn on a U.S. bank ONLY), VISA, MC and American Express.


The SAA Booth is a display of membership services, publications, and SAA merchandise in the Exhibit Hall. Materials and brochures describing membership benefit programs will be available. Any questions regarding a member’s status should be referred to Cheryl. Volunteer duties will be divided between providing customer assistance and cashiering.

The volunteer assigned to customer service will provide sales assistance to customers and pull merchandise before passing transaction to cashier. The volunteer assigned to cashier is responsible for ringing all sales.

There are two different forms used at the SAA Booth that correspond with the two services provided: Membership Application Form and Publications & SAAgear Order Form. These forms act as accounting backup and must be kept for processing by SAA staff. SAA accepts three forms of payment: cash (U.S. and Canadian dollars (when in Canada), credit card (VISA, MasterCard, or American Express), and check (either personal, business, or traveler’s check drawn on a U.S. bank).


Volunteers assigned to the SAA Meeting Office will provide general customer service for meeting attendees. Volunteers may also be assigned to help out in any of the various work areas (including registration and session attendance) as necessary if there is a greater need there.


You are now responsible for 2/3 meeting rooms. In your four hour shift, you are responsible for all sessions in those rooms. You will need to visit all rooms as outlined later in this manual.

Session Attendants are available to assist presenters and session chairs as necessary, including:
o Operating LCD projectors.
o Assisting with timers.
o Assisting with wireless remote
o Controlling room lights.
o Contacting the SAA Meeting Office should a problem arise with the audio/visual equipment or the room set-up.

Applications are accepted on a first-come, first-serve basis until February 1, 2018. We are no longer accepting applications.

 For additional information, please contact Solai Sanchez at SAA: Phone +1(202) 559-7382 or e-mail solai_sanchez@saa.org.

See you in Washington, DC!

Volunteer Schedule as of April 6, 2018 for the 83rd Annual Meeting, April 11-15, 2018

Volunteer Manuals:

Advanced Registration
Onsite Registration
SAA Staff Office
SAA Booth
Session Attendant