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 Volunteer For the Annual Meeting

For the 83rd Annual Meeting in Washington, DC, SAA is seeking enthusiastic volunteers who are not only interested in archaeology but also looking to save money and have fun.

In order for volunteers to have more meeting flexibility, SAA will again only require 8 hours of volunteers’ time! The complimentary meeting registration is the exclusive benefit for your time.

Training for the April 11-15 meeting will be provided from detailed manuals sent to you electronically prior to the meeting along with on-the-job training. As always, SAA staff will be on hand to assist you with any questions or problems that may arise.

Volunteer Assignment Overviews


Individuals who registered in advance of the meeting (including all presenters, discussants, etc.) will have a packet at Advance Registration. This packet contains a name badge, tickets for registration, as well as any special events, excursions, and workshops that the individual is registered for. The advance registration deadline is about one month prior to the meeting.


Several different tasks are accomplished at Onsite Registration: Individuals may register for the meeting, add additional events to their schedule, and pay 2017 membership dues. SAA takes cash, check (drawn on a U.S. bank ONLY), VISA, MC and American Express.


The SAA Booth is a display of membership services, publications, and SAA merchandise in the Exhibit Hall. Materials and brochures describing membership benefit programs will be available. Any questions regarding a member’s status should be referred to Cheryl. Volunteer duties will be divided between providing customer assistance and cashiering.

The volunteer assigned to customer service will provide sales assistance to customers and pull merchandise before passing transaction to cashier. The volunteer assigned to cashier is responsible for ringing all sales.

There are two different forms used at the SAA Booth that correspond with the two services provided: Membership Application Form and Publications & SAAgear Order Form. These forms act as accounting backup and must be kept for processing by SAA staff. SAA accepts three forms of payment: cash (U.S. and Canadian dollars (when in Canada), credit card (VISA, MasterCard, or American Express), and check (either personal, business, or traveler’s check drawn on a U.S. bank).


Volunteers assigned to the SAA Meeting Office will provide general customer service for meeting attendees. Volunteers may also be assigned to help out in any of the various work areas (including registration and session attendance) as necessary if there is a greater need there.


You are now responsible for 2/3 meeting rooms. In your four hour shift, you are responsible for all sessions in those rooms. You will need to visit all rooms as outlined later in this manual.

Session Attendants are available to assist presenters and session chairs as necessary, including:
o Operating LCD projectors.
o Assisting with timers.
o Assisting with wireless remote
o Controlling room lights.
o Contacting the SAA Meeting Office should a problem arise with the audio/visual equipment or the room set-up.

More information regarding how to apply for the volunteer program will be posted in the fall of 2017.

See you in Washington, DC!